Equipping an accounting firm with the right IT
Bookkeeping, tax and social security filings, scanned receipts: an accounting firm lives on its computers, and deadlines leave no room for breakdowns. Here is how to equip the firm to save time and never lose a file.
Dual monitors: the best investment
One screen for the scanned document, one for the accounting software: staff enter data faster and make fewer mistakes. Two 24-inch monitors per desk is a modest cost for an immediate productivity gain.
Simple but fast computers
- a recent office PC with an SSD and 16 GB of RAM for accounting software and large Excel files;
- a keyboard with a numeric keypad;
- business laptops for staff who visit clients.
A fast scanner, not just a printer
A document scanner with an automatic feeder and duplex scanning digitises a stack of invoices in seconds. For printing, a networked laser multifunction is enough, or a copier for high volumes.
Centralise and protect client files
- a server or NAS so the whole team works on the same files and software: see server for a small business;
- access rights per employee;
- automatic daily backups with an off-site copy, as ransomware during filing season would be a disaster;
- professional antivirus and a UPS.
Plan ahead for peak periods
Have computers checked and cleaned before the major tax deadlines, not during them. A maintenance contract with priority response avoids losing a day when a machine fails at the worst moment.
Alfabis supports firms in Marrakech
Computers, monitors, scanners, server, network and backups: we supply, install and maintain your equipment. See our IT support and computers in Marrakech.
Contact: +212 660 46 88 90 (call or WhatsApp), Lotissement Al Massar, Quartier Industriel, Marrakech. Open Monday to Saturday, 9 am to 7 pm. Free quotes for businesses.
